Use the Manage Passports menu item to:

• add a user
• delete a user
• allocate access to community tools
• allocate required editing rights

The different levels of access

Community manager rights should only be given to those administering the community or sub-community site, this will allow the user access to all areas of Site Control without restriction. 

Site Section Editor rights should be given to those updating site sections where they will have the need to update any pages that may be created in that site section. When the site control access rights have been set for a site section editor, select Set Editing Access to select the sitesections they require access to.

Page Editor rights should be given to those updating specific pages only. When the site control access rights have been set for a page editor, select Set Page Permissions to select the pages access is required to.

To add a user:

1. Log in through Site Control under the Secure area site section


2. Select the Manage Passports item from the site management menu
3. Click on the Manage Passports menu item on the following page and enter the person's surname to see if they are already a Passport holder in the system.  If so, click on their name to see their personal details.  If they are a member of your community, update their rights by selecting Site Control Access.  If they are not a member of your community, select Community Access and add them as a member of your community
4. If they are not a passport holder in the system, select New Passport Holder and enter their email address (existing user checks are conducted by using email address).  If the email address is not found, a new passport is created - give them the required community access rights, site control access rights, and allow access to the various facilities required e.g. meetings, secure area, forum area and member area
   
5. Any user with Page Editor or Community Manager access rights also needs to have the Secure Area Access drop down menu set to Y and if you wish a user to have access to future meetings, forums, or member areas, these boxes also need to be set to Y

To delete a user:

Remember that a Passport holder is not actually deleted from the system unless they have left EQ etc, in case they want to join another community at a later date.  All that is required is to remove access to your community:

1. Log in to the site manager area using Site Control under the Secure area site section
   
2. Select the Manage Passports item from the site management menu
   
3. Click on the Manage Passports menu item on the following page and enter the person's surname to see if they are already a Passport holder in the system.  Click on their name to see their passport details
   
4. Click the Community Access button, select the community from the drop down list you want to remove them from, then click the radio button option to 'Remove all access to...' that community